The Inventory module is very flexible and design to accommodate most business needs. The Inventory is predefined with specific inventory types for ease of classification of the items types that you want Filopto to track.(see above for listing of inventory items types).
Users can further define their inventory types by using the inventory category and inventory group fields located in the inventory stocking tab. This permits users to sub-divide the inventory into workable groups which can be used, for example, by the insurance billing rules or for reporting purposes. By grouping inventory items into groups, reports can be produced providing information on these specific groups versus reporting on each individual inventory item.
Categories and Groups should be created in conjunctions with the needs of the practices business rules and reporting objectives. Careful consideration of the practice claims and reporting needs will make using the categories and groups effective tools for the practice. Insurance billing rules can be configured to use inventory categories or groups to determine the price to charge for an item on a claim.
Each Inventory item supports a specific CPT code with associated modifiers which will be used in the preparations of claims. Therefore users can use names that are easier to remember than having to remember a specific CPT codes. An example could be that a service would be called a Refractions and not a 92015 which is the CPT code associated with a refraction for claim billing. Similar descriptive names can be created for the categories and groups.
Following are examples of service inventory items names that you may wish to consider.
New Patient Routine Eye Exam ( example of a CPT code linked with the inventory item - S0620)
Established Patient Routine Eye Exam ( example of a CPT code linked with the inventory item - S0621)
Eye Exam Inter. New Patient ( example of a CPT code linked with the inventory item - 92002)
Eye Exam Comp. New Patient ( example of a CPT code linked with the inventory item - 92004)
For other items you should choose a name which is descriptive of the item. For example if it is a frame you should consider the frame name with some basic spec information which will distinguish it for your users from other similar frames.
