Accounts
QuickBooks offers powerful financial tools for the small and medium size businesses; however, a Medical Practice can easily surpass the number of items QuickBooks can effectively track. The Filopto QuickBooks Connector is designed to allow QuickBooks users to manage their practice without overburdening QuickBooks.
QuickBooks has an internal cumulative limitation on the number of customers, vendors, employee names and inventory items it can support. An average Filopto installation can easily surpass these internal limits of QuickBooks; therefore, the Filopto QuickBooks connector is designed to circumvent these limits by grouping together certain accounts. The accounts below are automatically created to address these restrictions.
Intuit reports that the total number of employees, customers, vendors, products, and other names you can enter into QuickBooks is limited to 14,500. Likewise, you cannot enter more than 10,000 account numbers. However, performance can decline to an unacceptable level long before your company reaches these thresholds. |
The QuickBooks Connector will use several accounts that you have already created in QuickBooks.
For example:
Bank Account: The account name for the bank account used to record payment transactions
Tax Accounts: Identifies the tax accounts to be used to record taxes. An unlimited number of tax accounts can be used.
In addition, the following accounts will be automatically added to the QuickBooks Chart of Accounts.
Under Income:
Filopto Fees - Frames
Filopto Fees - Opto Lens
Filopto Fees - Hard Contact Lens
Filopto Fees - Soft Contact Lens
Filopto Fees - Service Agreements
Filopto Fees - Services
Filopto Fees - Frames
Filopto Fees - Package
Filopto Fees - Refunds
Filopto Fees - Adjustments
Filopto Fees - Credit Memos - Patient
Filopto Fees - Credit Memos - Insurance
Filopto Fees - Insurance Claims
Under Expenses:
Filopto Bad Debts
Filopto Fees - Frames
Filopto Fees - Opto Lens
Filopto Fees - Hard Contact Lens
Filopto Fees - Soft Contact Lens
Filopto Fees - Service Agreements
Filopto Fees - Services
Filopto Fees - Frames
Filopto Fees - Packages
Filopto Fees - Refunds
Filopto Fees - Adjustments
Filopto Fees - Credit Memos - Patient
Filopto Fees - Credit Memos - Insurance
Filopto Fees - Insurance Claims
Under Accounts Receivables - Customers:
Filopto - Patient
Filopto Insurance Company # - Insurance Company Name (one account for each insurance company)
Under Classes:
Office Names / Department
Vendors:
One account per Vendor
One account per Insurance Company
Employees:
One List Entry per employee
If Time Sheets are transferred you have to setup at least one payroll item (see help in QuickBooks)
Important Note: The Accounts Receivable information is regrouped into two major account groups:
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"Patient" AR account: Regroups all patient accounts under this one AR account. Each transaction will also contain a class identifying the branch and department associated to the transaction in Filopto. The Memo field will contain the information identifying the actual patient account stored in Filopto. |
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"Insurance" AR account: Individual AR accounts are created for each Insurance company existing in Filopto. Each transaction will also contain a class identifying the branch and department associated to the transaction in Filopto. |
All transactions created by Filopto are created using a Journal entry in QuickBooks. Each journal entry will contain among other items a unique sequential Journal Number located in the journal field called Entry Number. This number will be in the following format: "FXXXXX" where the X is the number of the transaction. This Journal Number is stored in the Log screen of the Filopto QuickBooks Connector for auditing purposes.
