The Account Setup Screen allows users to assign the QuickBooks accounts to be used during the data transfer from Filopto. (Read and implement this complete section before doing your first transfer to QuickBooks)
The first tab allows users to specify the Payment Accounts to use. For each payment type entered in Filopto, it is possible to send these transaction types to a specific Cash Account in QuickBooks. Each account selected will display the QuickBooks internal chart of account number. This number may be helpful in identifying which account is being used in recording a transaction.
The Tax Accounts Setup screen permits users to assign the types of Tax Accounts in Filopto to a specific Tax account in QuickBooks. QuickBooks requires you to identify for each account the item type (typically "Tax on Item") and the vendor you are collecting the tax for (federal or prov/state or local tax authority).
The Employee setup screen allows you to link each employee to a QuickBooks employee record and payroll item. This step must be completed before you can transfer time records to QuickBooks payroll function.
Note:
QuickBooks requires the employee state/province field in Filopto to only use state / Prov 2 digit abbreviations. Employee Social Security number must be entered in the QuickBooks format in Filopto.
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This screen allows a user to specify the accounts to use and establish a start date (Beginning Balance) from which to send financial transactions from Filopto.
IMPORTANT: Once the Transaction Start Date has been established it cannot be changed and the transactions cannot be undone by Filopto. The action of pressing the Create Required Accounts With Opening Balances button will cause several accounts to be created in QuickBooks. You must have completed all the other screens properly before attempting the transfer of the opening balances.
This step can only be done once and is not reversible.
BEFORE PROCEEDING MAKE CERTAIN YOU HAVE A BACKUP OF YOUR QUICKBOOKS DATA FILE
See the next Help section to see the accounts that will be created and used (Accounts Used)
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